Show pageOld revisionsBacklinksBack to top You've loaded an old revision of the document! If you save it, you will create a new version with this data. Media Files=== Process Design & Hosting === Notes from the Co-creation of [[https://fo.am/events/climate-and-sustainability-action-week/|CSAW, the Climate and Sustainability Action Week]] at EPFL, Lausanne, Switzerland and online. {{https://neon.f0.am/s/QqTQZR7BTdiRHKW/preview?&.png?}}\\ Map by {{https://thinknlink.ch/|Think N'Link, Agathe Loret}}. See map in higher resolution [[https://neon.f0.am/s/SWZtSM7YtGpJACe|here]] Keynote speech and other [[https://tube.switch.ch/channels/3bd1455d|talks recorded on video]]\\ An article [[https://actu.epfl.ch/news/7-ideas-to-promote-the-circular-economy-and-mitiga/|Reflecting on the pilot event in February 2021]] ---- === Working notes === During the co-creation of the CSAW Pilot, FoAM conducted a series of training and mentoring sessions for the EPFL co-creation team. The purpose of these sessions is to learn some basics of participatory design and hosting/facilitation, as well as respond to specific questions and challenges. SEP 2020 - FEB 2021 * Engaging co-creators with CSAW and each other, including [[https://libarynth.org/futurist_fieldguide/appreciative_inquiry_interviews|Appreciative Inquiry]] * [[Framing]] what matters and articulating core questions for a participatory event * A few relevant futuring techniques: * Mapping [[Critical Uncertainties]] before deciding on a theme * Identifying what is [[https://libarynth.org/csaw/kpu|Known, Presumed and Unknown]] about a topic of interest * Applying [[https://libarynth.org/futurist_fieldguide/causal_layered_analysis|Causal Layered Analysis]] to mapping a problem space * Exploring possible consequences, impacts and implications in a [[https://libarynth.org/futurist_fieldguide/futures_wheel|Futures Wheel]] * Articulating a {{https://neon.f0.am/s/aoC43GS9MpiDZ5R|Collective Purpose}} (template) * The Conundrums of [[Decision Making]] and [[Open Space Principles]] for co-creation meetings * [[https://libarynth.org/futurist_fieldguide/stakeholder_mapping|Stakeholder Mapping]] * Event [[flow]] and experience design for participatory events * [[Flow exercise]] for the CSAW Pilot * [[Gathering Online]] during a pandemic * Session descriptions: * Examples of [[Running Sheets]] for facilitators * Mockup of a {{https://neon.f0.am/s/MjRrzBKzB8KBDaf|Session Handout}} for participants * A possible [[Handout structure]] * A few basic principles for [[http://www.meadowlark.co/images/pdfs/hosting_in_a_hurry_version_1.0.pdf|Hosting in a hurry]] * Staying focused and energised while facilitating, including opening and closing rituals, briefings, debriefs, and quick [[https://libarynth.org/breathing_exercises|breathing exercises]] * Visualising the process and outcomes * [[https://libarynth.org/hosting_craft#session_6graphic_harvesting|DIY Graphic Harvesting training]] * Different Approaches to [[https://libarynth.org/project_mapping|Project Mapping]] * Collecting feedback for the next [[https://libarynth.org/futurist_fieldguide/adaptive_action_cycle|Adaptive Action Cycle]] * Deeper and broader exploration of the problem space, including [[https://libarynth.org/futurist_fieldguide/horizon_scanning|Horizon Scanning]], CLA, [[https://libarynth.org/futurist_fieldguide/steep|STEEP analysis]], mapping antagonists and counterforces ---- **Other topics discussed during mentoring sessions** * Designing, facilitating and coordinating co-creation sessions * Clarifying the purpose, core questions and theme for the event * Connecting the purpose, the theme and the formats of the event * How to avoid Solutionism and move towards systemic interventions (including methods from complexity, systems thinking, permaculture, cooperative games, etc.) * COVID planning and working with contingencies * Feedback on the detailed event flow, programme, session and atmosphere design * Selecting participants and forming teams * Balancing learning and doing, theory and practice * Possible outcomes and deliverables (including engaging a graphic recorder to produce a compelling visual output) * Care packages and gifts for participants and speakers that reflect the theme and purpose of the event * Challenges of co-ordination of heterogeneous groups and moderation of (online) plenary discussions * Check-in and Check-out practices, including pre-performance rituals from music and performing arts * Team facilitation over multiple days, juggling diversity of feedback and consistency of support * Engaging public presentation formats e.g. Pecha Kucha, Open Lab, Fuckup Nights, Role Playing / Prehearsals, etc. * Ongoing debriefing and feedback after co-creation and review meetings * The importance of clear and concise summaries / overviews at the beginning and end (of sessions, days, workshops), as reminders of what happened and what's about to happen. Synthesis as 'braiding' of the divergent threads and activities, a leitmotif and assurance that what the participants are doing is contributing to a collective purpose. * Engaging with (the role of) a disruptive participant * Differences between group facilitation and team coaching * The benefits and drawbacks of time pressure, finding time in seemingly full schedules, ad-hoc flow adaptation. * The art of giving instructions * Flow, rhythm and content of a closing session * Regenerative exercises for groups with dwindling energy * The challenges of changing group dynamics (e.g. closed and public sessions, feedback sessions with external guests, etc). * After the event: decompression, debrief, individual and collective feedback, integrating insights * The importance of collective celebration * Hosting training ---- **Related** Our approach to mentoring in CSAW is based on FoAM's experience with: * [[https://libarynth.org/process_facilitation|Process facilitation]], in which we combine different participatory techniques to guide discussions and co-creation towards effective collaboration and long term thinking. * [[https://libarynth.org/lab_approach|The Lab approach]], which creates space for groups to investigate complex real world challenges and to collaboratively develop a range of experiments through iterative action research. * [[https://libarynth.org/futuring|Futuring]] techniques that explore problems and solutions from the vantage point of multiple futures, encouraging the participants to imagine and prototype how things could develop otherwise. 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