Here are some tips and hints on using the FoAM library and its online catalogue. This focuses on the particular idiosyncrasies of our library and is not a guide to using Zotero or library systems in general, nor how to reference properly or use citations. Please refer first of all to the Zotero documentation to find out more about this.
The library is organised into the following sections:
The books shelf is arranged alphabetically from A to Z. In cases where there's no explicitly designated author/editor, items are filed by title. Find things manually by perusing the shelves themselves, or better still search the catalogue by any field (keyword, title, subject), find the author/editor's name, then locate the item on the shelf.
This has not yet been catalogued. It is quite small however, so you should still have a chance of finding what you are looking for. You'll just have to browse patiently.
Periodicals with of more than one issue are filed together, mostly in order of issue/date. Titles with only one or two issues are arranged on the shelf roughly by year. Within these parameters, things are largely random (as usual). You will just have to ogle the shelves directly (in conjunction with searching the catalogue) to find what you want.
There is no apparent order to these shelves (if you can devise or suggest one, please do so!). These shelves are (going to be) sorted by title, but even so, once you determine that an item is located in this section (by referring to the catalogue), it is largely a matter of trial and error to find it on the shelf.
Good luck in finding anything here. We've tried our best to sort this stuff out, and there are roughly three groups of ephemera boxes: 1) ephemera sorted by year, 2) ephemera with no apparent date, and 3) ephemera related to FoAM. But if you want to try to find something specific in this section, we recommend setting aside several hours for random, serendipitous, or stochastic beavering.
These form and dissolve according to need. For example, a TAS could be made for a residency or project related to cooking. Books, journals, and ephemera could be extracted from their usual locations in the library and brought together to form a temporary reference shelf. The only proviso here is that items should be returned to their original locations after the TAS is dissolved. TASed items can be conveniently tracked with tags (see Digital organisation).
(NOTE: the screenshots in this section are of the Zotero online catalogue in the browser.)
The physical location of an item is indicated by a corresponding tag: e.g. This has yet to be done…
Magazine and Journal shelf, etc. Refer to the item's tag in the catalogue to locate it on the shelves.
Magazines and journals are entered as “Book” for
Item Type, but their location is tagged as
Magazine and Journal shelf. Each individual issue has a separate note of the year, volume and/or issue.
Tags can be used to browse or organise – the possibilities are limitless. Use for subject, finer-grained distinction of item type (e.g. an item of the type
Report could be tagged with
Financial report, etc.), or TASs.
(NOTE: the screenshots in this section are of the Zotero desktop client.)
New deliveries go in the inbox, ready to be catalogued:
Do a catalogue search to see if the item already exists on the shelves.
If it's a magazine or journal title and it's already on the shelf, add a new note to the existing catalogue entry, with the issue's date, volume, issue number, and other relevant info.
If it's not already on the shelf, first check to see if it has an ISBN number:
Click on the magic number button in Zotero desktop and type in this number manually (we used to have phone barcode scanners, but for now they're inoperative).
Check the results and clean up the entry if necessary.
If this method doesn't work or the item doesn't have a barcode, manually enter the bibliographic details. See the useful links for hints on how best to do this.
Shelve it in the right location.